Business bike mileage allowance

The University provides business mileage allowance for journeys made by bike.

The University currently offers staff 20p per mile if they use their privately owned bicycle to travel for business use.

Reimbursement at these rates will not give rise to any tax liability for the employee. We will advise when these rates are amended.

Mileage should be recorded on the expense claim form. Members of staff should also maintain a separate mileage log or record containing the following information:

  • the date and reason for the journey.
  • the starting point, places visited on route and the point at which the journey ended including situations where there is an element of home to office travel.
  • names and addresses of persons visited.
  • mileage claimed for each trip and cumulative mileage for the tax year to date.

Further details can be obtained by contacting the University's Finance Department.